The Business Master (4th Edition)

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OOOO L AAAA ZZZZZZZ O O L A A Z O O v v eeeee eeeee L A A Z O O v v e e e e L AAAAAA Z O O v v eeeee e L A A Z O O v v e e L A A Z OOOO v eeeee e LLLLLLL A A ZZZZZZZ Over_LAZ Laser Printer Overlay Collection HP LaserJet Edition release 3 (93-01-15) ============================ INSTALLATION AND USAGE GUIDE ============================ Copyright 1990, 1991, 1992, 1993 Herne Data Systems Ltd. PO Box 250 Tiverton, ON N0G 2T0 CANADA voice or FAX (519) 366-2732 CompuServe 72060,1153 Software worth hunting for! (INSTALL.DOC v3 93-01-15) TABLE OF CONTENTS PAGE SHAREWARE REGISTRATION FORM . . . . . . . . . . . . . . . . . ii THE FINE PRINT . . . . . . . . . . . . . . . . . . . . . . . iii DISCLAIMER - AGREEMENT . . . . . . . . . . . . . . . . iii REGISTRATION BENEFITS . . . . . . . . . . . . . . . . . iv REGISTRATION AND CUSTOMER SUPPORT ADDRESS . . . . . . . v COMPUSERVE SHAREWARE REGISTRATION SERVICE . . . . . . . v ASP OMBUDSMAN . . . . . . . . . . . . . . . . . . . . . vi DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . vi INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . 1 PACKING LIST . . . . . . . . . . . . . . . . . . . . . . 2 WORDPERFECT 5.X (FOR DOS) . . . . . . . . . . . . . . . . . . 4 INSTALLING Over_LAZ . . . . . . . . . . . . . . . . . . 4 USING Over_LAZ . . . . . . . . . . . . . . . . . . . . . 5 USING THE Over_LAZ MENU MACRO . . . . . . . . . . . . . 7 WORDPERFECT FOR WINDOWS . . . . . . . . . . . . . . . . . . . 9 INSTALLING Over_LAZ . . . . . . . . . . . . . . . . . . 9 USING Over_LAZ . . . . . . . . . . . . . . . . . . . . . 9 WORDSTAR . . . . . . . . . . . . . . . . . . . . . . . . . . 11 PC-WRITE . . . . . . . . . . . . . . . . . . . . . . . . . . 12 DATABASE PROGRAMS . . . . . . . . . . . . . . . . . . . . . . 13 OTHER APPLICATIONS . . . . . . . . . . . . . . . . . . . . . 14 USING Over_LAZ ON A NETWORK . . . . . . . . . . . . . . . . . 15 TIPS AND HINTS . . . . . . . . . . . . . . . . . . . . . . . 16 New Additions to the Over_LAZ Collection . . . . . . . . 17 APPENDIX A: ENHANCEMENTS AND IMPROVEMENTS . . . . . . . . . . 18 New Features of release 3 . . . . . . . . . . . . . . . 18 i SHAREWARE REGISTRATION FORM Fill out this form and mail with your cheque, money order or VISA card number to: Herne Data Systems Ltd., PO Box 250, Tiverton, ON, CANADA N0G 2T0 Please register my copy of Over_LAZ HP for $25 (US), $29 (CDN), [ ] plus $2 p & h, and send me a free custom letterhead or overlay. Disk size required 3.5" [ ] 5.25" [ ] Please send me the Herne Data Systems Shareware Evaluation Pak for [ ] $5 plus $2 p & h (Evaluation copies of all Herne Data Systems shareware products including MAXI-Form, Utility_Belt, Over_LAZ for LaserJet, Over_LAZ for PostScript and NPS Nominal Pipe Size) (1.2 meg or 1.44 meg high density disk only) Please send me more information on LAN and Site Licenses [ ] Cheque or money order enclosed [ ] or charge my VISA card* [ ] VISA # _____/_____/_____/_____ Expiry __/__ Total Amount* __________ Phone # (_____) _____-________ Signature _____________________________ NOTE: * All VISA orders will be charged in CANADIAN DOLLARS. VISA orders can be FAXed to (519) 366-2732 for faster service. Name __________________________________________________________ Address __________________________________________________________ City ____________________________ Prov/State_____________ Zip ____________________________ Country _____________ Canadian orders include GST. PST must be added to total charge for ONTARIO residents. Please add $4.00 postage and handling for shipments outside CANADA and the USA. Payment for international orders can be made by VISA card, international money order (in US$ or CDN$), or Eurochecks in the currency of the issuing country (e.g. Sterling, Francs and most other other major currencies). All orders are shipped by first class air mail. Please allow two weeks for delivery. Sorry, we cannot accept MasterCard or COD orders. (v3 93-01-15) ii THE FINE PRINT DISCLAIMER - AGREEMENT Users of the Over_LAZ shareware collection must accept this disclaimer of warranty: "The software programs and files comprising the Over_LAZ collection are supplied as is. The author disclaims all warranties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of any of the Over_LAZ software programs. Herne Data Systems reserves the right to make changes, additions and deletions to the Over_LAZ Collection at any time without prior notice." This version of the Over_LAZ collection is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. * * * * IF YOU FIND ANY OF THE PROGRAMS USEFUL AND FIND THAT YOU CONTINUE TO USE ANY OF THE OVER_LAZ FILES AFTER A 30 DAY TRIAL PERIOD, YOU MUST MAKE A REGISTRATION PAYMENT OF $25 (US), $29 (CDN) (PLUS $2 POSTAGE AND HANDLING) TO HERNE DATA SYSTEMS LTD. * * * * Cheque, money order, VISA credit card and corporate/institutional purchase orders are accepted. The single user registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time. iii Over_LAZ HP Users' Guide ----------------------------------------------------------------- * * * * COMMERCIAL, CORPORATE AND INSTITUTIONAL USERS OF OVER_LAZ MUST REGISTER AND PAY FOR THEIR COPIES OF OVER_LAZ WITHIN 30 DAYS OF FIRST USE OR THEIR LICENSE IS WITHDRAWN. * * * * Site Licenses are available for $125 (US) or $135 (CDN) for the entire collection directly from Herne Data Systems Ltd. Any individual, corporation or institution distributing Over_LAZ for any kind of remuneration must first contact Herne Data Systems Ltd. at the address below for authorization. This authorization will be granted automatically to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering Over_LAZ immediately (However Herne Data Systems Ltd. must still be advised so that the distributor can be kept up-to-date with the latest version of Over_LAZ.). You are encouraged to pass a copy of Over_LAZ along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. REGISTRATION BENEFITS All registered users will receive a copy of the latest version of the Over_LAZ system, along with free technical support and updates for 60 days. Registered users can also update to later versions (beyond the initial 60 day free support period) for a nominal update fee of $5 plus $2 postage and handling (US or CDN funds). All registered users are entitled to a FREE personalized letterhead overlay with registration. Simply send us a PCX or TIFF file (on an IBM-PC format floppy disk) with your corporate logo and we will convert it to an Over_LAZ printer file! If you do not have a logo, send us the text you wish printed (along with details of the preferred font, size, etc) and we will create a letterhead for you. Additional personalized Over_LAZ can be created for only $15 (US), $17 (CDN) plus $2 postage and handling. Use the handy order form included in the file ORDER.DOC when specifying details. We have more than 250 standard and decorative fonts to choose from. Send us a sample and we will try to match it. iv Over_LAZ HP Users' Guide ----------------------------------------------------------------- We can also import graphics files created by most major graphics applications. REGISTRATION AND CUSTOMER SUPPORT ADDRESS Please address all registration requests and customer support inquiries to: Herne Data Systems Ltd., PO Box 250, Tiverton, ON N0G 2T0 CANADA voice or FAX (519)366-2732 You may also leave comments addressed to CompuServe ID 72060,1153 (we welcome all feedback - either positive or negative). COMPUSERVE SHAREWARE REGISTRATION SERVICE Over_LAZ for HP can now be registered using the CompuServe shareware registration database. This service lets you pay for shareware registrations through your CompuServe account. After logging in to CompuServe, type GO SWREG and follow the on screen prompts. The database registration ID number for Over_LAZ HP is 429. A registered copy of the latest version of Over_LAZ HP will be shipped directly to you from Herne Data Systems Ltd. v Over_LAZ HP Users' Guide ----------------------------------------------------------------- ASP OMBUDSMAN This program is produced by a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at: 545 Grover Road, Muskegon, MI 49442 USA or send a CompuServe message via easyplex to ASP Ombudsman 70007,3536 DEFINITION OF SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it after a reasonable evaluation period, you are expected to register. Individual programs differ on details -- some request registration while others require it, some specify a maximum trial period. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. vi Over_LAZ HP Users' Guide ----------------------------------------------------------------- INTRODUCTION Over_LAZ is a collection of over 80 image overlay files for use with word processing programs, databases and other applications, and a laser printer. Two separate versions are available: Over_LAZ HP is for HP LaserJet compatible printers and Over_LAZ PS is for PostScript based printers. This documentation is for the LaserJet version. Many word processing and database programs are capable of downloading direct commands to a printer prior to and/or during printing a job. Over_LAZ uses this capability to automatically print letterheads, images and/or borders on a text page. The overlays are automatically inserted in your document or printout when it is printed on a LaserJet printer. This collection includes general office forms (such as 'inter-office memo', 'notice of meeting', etc.) in several different styles, as well as rubber stamp type overlays (such as 'DRAFT', 'confidential', etc.) and page frames and borders. Over_LAZ are HP LaserJet printer command files that are used to give your routine office correspondence a professional look without needing expensive add-on fonts or extensive printer programming knowledge. Over_LAZ files are designed to work with a minimally equipped 'bare bones' LaserJet or compatible printer (i.e. with 512k RAM and no extra font cartridges. Of course, Over_LAZ is fully compatible with extra printer RAM, fonts and cartridges). With Over_LAZ, you only need to keep one kind of paper (normal blank paper) in your laser printer. There is no need to juggle forms and special letterhead papers each time you want to print! * * * * THIS DOCUMENTATION ASSUMES THAT THE READER IS REASONABLY FAMILIAR WITH MS-DOS, WORD PROCESSING AND LASER PRINTER CONCEPTS. HOWEVER, BY FOLLOWING THE EXAMPLES GIVEN IN THE TEXT, EVEN A RELATIVELY IN- EXPERIENCED USER CAN CREATE PROFESSIONAL LOOKING DOCUMENTS WITH EASE! * * * * 1 Over_LAZ HP Users' Guide ----------------------------------------------------------------- Because Over_LAZ HP uses LaserJet specific command sequences, it is not compatible with other types of printers such as PostScript based laser printers, dot matrix, ink jet or bubble jet printers. A separate version of Over_LAZ is available for PostScript printers. Look for the file OVERPS.ZIP or OVERPS.EXE on your favourite BBS or shareware retailer. HP LaserJet is a trademark of Hewlett Packard; WordPerfect, WordStar, PC-Write, dBase, Focus, Windows, etc. are trademarks of their respective holders. Herne Data Systems Ltd is not affiliated with any of these corporation. PACKING LIST The following files are included in the Over_LAZ HP collection, release 3. If any files are missing, please contact your shareware vendor or Herne Data Systems Ltd. for assistance. *.HP The HP LaserJet printer command overlay files. Each file will produce a separate overlay. Overlays can be combined to produce a variety of effects. The contents of each file are described in greater detail in the file OVERLAZ.DOC. If you have not already extracted these files from the ZIP archive, remember to do so before trying to use any of them in your document. The complete collection of HP files will occupy more than 1 meg of disk space. It is recommended that you extract these files to a hard drive with at least 1.5 megs of free space. In order to conserve disk space, you need only keep the files that you intend to use. In addition to the main overlay files, the Over_LAZ collection disk will contain other related files: ALTO.WPM The Over_LAZ menu macro for WordPerfect 5.x (DOS version). ASP.COM Displays the Association of Shareware Professionals ombudsman message. CATALOG.DOC This file contains a listing of other exciting Herne Data Systems Ltd. shareware and commercial software products. INSTALL.DOC This documentation file. 2 Over_LAZ HP Users' Guide ----------------------------------------------------------------- MEMO.PCW A demonstration memo written in PC-Write which incorporates various examples of the Over_LAZ process. MEMO.WP A demonstration memo written in WordPerfect 5.0 which incorporates various examples of the Over_LAZ process. MEMO.WS A demonstration memo written in WordStar 6.0 which incorporates various examples of the Over_LAZ process. OVER3x.EXE A self extracting ZIP file which contains all of the other files on the disk. You can upload this file to all of your favourite BBS's, or pass it around to your friends. ORDER.DOC An order form for customized letterheads. Print this out on an HP LaserJet Printer with the command: COPY ORDER.DOC LPT1: The file ordering information for custom letterheads. OVERLAZ.DOC A description of each of the printer overlay files. README.!!! Summary of instructions to extract files from the ZIP file and print out the main documentation. UPDATE.DOC A summary of new features added since the last release. This file may or may not be present, depending on the release version. 3 Over_LAZ HP Users' Guide ----------------------------------------------------------------- WORDPERFECT 5.X (FOR DOS) INSTALLING Over_LAZ In order to use Over_LAZ, WordPerfect must first be told where to find the Over_LAZ files. This is easily done by one of the following procedures. If You Already Use Downloaded Fonts with WordPerfect Copy the Over_LAZ *.HP files to your WordPerfect downloaded fonts sub-directory. In order to conserve disk space, you need only copy the files that you intend to use. The files can then be deleted from the original directory. (You should keep the original ZIP archive in a safe place in case you ever need one of the files again). For example, if your downloaded fonts were located in the directory C:\WP\FONTS and the Over_LAZ floppy disk was in drive A:, you would use the command: COPY A:*.HP C:\WP\FONTS If you do not know which directory contains your downloaded fonts, you can check it from the WordPerfect PRINT function menu: Key Function ------------+------------------------------------------ Press <shift>-F7 PRINT S Select Printer (Note: ensure that a LaserJet compatible printer driver is currently selected.) E Edit The current path will be displayed next to the menu item which reads "Path for Downloadable Fonts and Printer Command Files". Press the <Enter> key several times to return to the main document editing screen. If You Do Not Already Use Downloaded Fonts If you do not already use downloaded fonts with WordPerfect, you must set up a sub-directory, copy the Over_LAZ *.HP files to it, 4 Over_LAZ HP Users' Guide ----------------------------------------------------------------- then tell WordPerfect where the Over_LAZ files are located. To create a new sub-directory, the DOS MD (make directory command is used). Perhaps the most logical place to store the Over_LAZ files is in a sub-directory of your main WordPerfect directory. For example, if your main WordPerfect files are stored in the directory C:\WP and the Over_LAZ files were on a floppy disk in drive A:, then you would use the following procedure: C: CD\WP MD OVERLAZ COPY A:*.HP C:\WP\OVERLAZ Next, you must tell WordPerfect the full path name of the Over_LAZ sub-directory. This is done from within the WordPerfect PRINT menu with the following sequence of key strokes: Key Function ------------+------------------------------------------ Press <shift>-F7 PRINT S Select Printer (Note: ensure that a LaserJet compatible printer driver is currently selected.) E Edit D Path for Downloadable Fonts and Printer Command Files At the prompt, type in the path where you have stored the Over_LAZ files, such as C:\WP\OVERLAZ, followed by the <Enter> key. Keep pressing <Enter> until you return to the main document editing screen (total of 4 times). If you do not specify a 'path for downloadable fonts and printer command files', WordPerfect will look for the Over_LAZ files in the same directory as the printer driver files. The printer directory can be found or set using the WordPerfect Setup feature (<shift>-F1 (for SETUP), L (for location of files), then P (for printer files)). USING Over_LAZ Once the Over_LAZ files have been copied to your WordPerfect downloaded fonts directory, they are ready to be incorporated into your documents. Over_LAZ *.HP files can be used either 5 Over_LAZ HP Users' Guide ----------------------------------------------------------------- singly or in combination. * * * * NOTE THAT THE PRINTED IMAGES PRODUCED BY THE Over_LAZ PROCESS WILL ONLY APPEAR WHEN THE DOCUMENT IS PRINTED. THEY ARE NOT VISIBLE EITHER WHEN EDITING THE DOCUMENT OR VIEWING IT WITH PRINT PREVIEW. * * * * To insert one or more Over_LAZ files into a document, the following WordPerfect procedure is used: Key Function ------------+------------------------------------------ Press <shift>-F8 FORMAT O OTHER (Note: this is the letter 'o' not the number zero). P PRINTER FUNCTIONS P PRINTER COMMAND F FILENAME At the prompt, type in the name of the *.HP file that you wish to include, followed by <Enter>. Press <Enter> several more times until you return to the main document editing screen. For example, if you wish to print the 'inter office memo' letterhead on your document, perform the following commands at the very beginning of your document: shift-<F8> O P P F IOMEMO.HP <Enter>. If you wish to confirm that the *.HP file is included in your document, press the F11 (REVEAL CODES) key. You will see a hidden command [Ptr Cmnd: xxxx.HP], where 'xxxx' is the name of the Over_LAZ file you have just included. To remove an Over_LAZ command file from a document, the command can be deleted just like any other WordPerfect hidden command. Press the F11 key for REVEAL CODES, then use the back space or delete key to remove the command. For more details about the mechanics of using printer command files, consult your WordPerfect reference manual 'Printer 6 Over_LAZ HP Users' Guide ----------------------------------------------------------------- Commands' section. The file MEMO.WP contains the outline of a memo that uses the Over_LAZ process. Use the example as a guide for creating your own, or examine it with the REVEAL CODES function to see how the formatting options fit together. The memo was created in WordPerfect 5.0 format, but can be used in 5.1 as well. Before printing a copy of the memo, make sure that you have correctly installed the Over_LAZ files in your WordPerfect downloaded fonts directory. USING THE Over_LAZ MENU MACRO Release 3 of Over_LAZ HP is provided with a WordPerfect 5.x macro which displays a menu to greatly simplify the task of inserting an overlay into a document. The macro file ALTO.WPM automatically inserts the correct WordPerfect codes into the document at the current cursor location and will work with either WP 5.0 or 5.1. ALTO can be activated while editing the body of a document, or while editing the headers or footers. It cannot be called from other WP program functions, such as the printer setup screen. Copy the file ALTO.WPM to your WordPerfect Macro Directory. If you already have a macro file named ALTO, be sure to rename either it or the Over_LAZ macro so you do not erase your old macro. If you do not know where your WordPerfect macro files are stored, you can locate them with the WordPerfect Setup feature (<shift>-F1 (for SETUP), L (for location of files), then K (for keyboard and macro files)). If no location is specified, WordPerfect will look for the macros in the same directory as the main WordPerfect program files. To activate the Over_LAZ macro, press the <Alt>-O key combination. (Note, if you have renamed the ALTO macro to another Alt key combination, you will have to use that different key combination). The first menu lets you select the type of overlay: form, rubber stamp, border, or personal. For this menu and any other Over_LAZ menu, press the highlighted number or letter to select an entry. DO NOT PRESS THE ENTER KEY AFTER SELECTING AN OPTION. (If you do, a blank line will added to your document). You can also press the <Esc> (escape) key to move back one menu level. The various Over_LAZ overlay files available are described in detail in the file OVERLAZ.DOC. If you select 1 or f for Form, the second menu which appears will ask for the form style. Select 'solid' to get the normal black character letterhead forms (such as IOMEMO.HP) or 'outline' to 7 Over_LAZ HP Users' Guide ----------------------------------------------------------------- get the outline character letterhead forms (such as IOMEMO2.HP). After selecting the style, the menu will present a list of the available forms. Select the highlighted letter or number to insert in the document. 6 or M is always reserved for MORE to advance to the next page of the list. MORE on the last page will bring you back to the first page. Select 'custom' from the FORM STYLE menu if you wish to enter an Over_LAZ filename directly without choosing it from the menu. You will be prompted to enter an 8 character file name. Do not enter the .HP extension. This will be added automatically by the menu macro. Selecting 2 or R from the main Over_LAZ menu will display the list of rubber stamp overlays. To insert a rubber stamp into the document, press the highlighted letter or number key. Press 6 or M to get the next page of the list, or <Esc> to go back one level. Selecting 3 or B from the main Over_LAZ menu will display the BORDER SIZE submenu. Over_LAZ is supplied with page borders sized for normal letter (8.5" x 11") paper in portrait and landscape modes as well as legal sized (8.5" x 14") paper in both orientations. Select the desired border size to match the current page size and orientation. Select the desired border style. Select 4 or P from the main Over_LAZ menu for the PERSONAL menu. This sub menu lets you choose one of 4 personal overlays, or enter an Over_LAZ filename directly. 'Letter 1' will insert the file LETTER1.HP; Letter 2 - LETTER2.HP; Personal 1 - PER1.HP and Personal 2 - PER2.HP. To make your own personalized list, you can rename any of the standard Over_LAZ files to these names, or you can use it to access the custom overlay or letterhead we create for you when you register your copy of Over_LAZ. If you change your mind or make a mistake while entering a filename or choosing an item from a menu, you need only delete the offending command code from the document. (You can use REVEAL CODES to see it and delete it). 8 Over_LAZ HP Users' Guide ----------------------------------------------------------------- WORDPERFECT FOR WINDOWS INSTALLING Over_LAZ Over_LAZ can also be used with WordPerfect for Windows. * * * * IN ORDER TO USE OVER_LAZ WITH WORDPERFECT FOR WINDOWS, YOU MUST USE THE WORDPERFECT PRINTER DRIVER. YOU CANNOT USE THE STANDARD WINDOWS PRINTER DRIVERS BECAUSE THEY DO NOT SUPPORT DIRECT PRINTER SETUP COMMANDS. * * * * To install Over_LAZ in WordPerfect for Windows, from the main editing screen click the mouse pointer on: FILE SELECT PRINTER (See above warning - make sure the WordPerfect printer driver is currently selected.) SETUP PATH FOR DOWNLOADABLE FONTS AND PRINTER COMMANDS A prompt will be displayed in the edit box for "Path for downloadable ...". Type in the path (drive and directory) where you have stored your Over_LAZ files. (If you use downloadable fonts, do not change the path which is displayed in the edit box. Instead, copy the Over_LAZ files to the same directory). After typing in the path information, click on OK to close each window in sequence (i.e. SETUP, SELECT PRINTER) and return to the main editing screen. The SETUP dialog box is different for the WordPerfect and Windows printer drivers. If you are using a Windows printer driver, the 'Path for Downloadable fonts ...' option will not appear in the SETUP dialog box. USING Over_LAZ To insert an Over_LAZ file into a WordPerfect for Windows document, from the main editing screen, click the mouse on: LAYOUT 9 Over_LAZ HP Users' Guide ----------------------------------------------------------------- TYPESETTING PRINTER COMMAND FILENAME A prompt will be displayed in the filename edit box. Type in the name of the Over_LAZ file you wish to use, then click on OK to close each window until you return to the main editing screen. A similar procedure can be used to insert an Over_LAZ file into a header or footer statement. If you are using a Windows printer driver instead of a WordPerfect driver, the PRINTER COMMAND option on the TYPESETTING menu will be disabled and you will not be able to select it. 10 Over_LAZ HP Users' Guide ----------------------------------------------------------------- WORDSTAR Unlike WordPerfect, no special installation procedure is required to use Over_LAZ with WordStar. Overlays are added using the WordStar 'custom print control' feature. Overlays can be inserted at any point in the document, and can also be included in headers and footers to allow printing on every page in a multi-page document. Over_LAZ images will not be shown in the on-screen print preview. An HP LaserJet compatible printer driver (.PDF file) must be selected for printing. To access the print control menu, press ^P (hold down the CONTROL or CTRL key, then press the P key). Over_LAZ files are added as a 'one time custom print control'. Press the ! key to access the custom print control dialog box. The dialog box can be accessed directly by pressing ^P! quickly without waiting for the print control menu to appear. The custom print control dialog box will prompt you to enter three items. The first is labelled "Characters to send to the printer". On this line, enter the character sequence %F followed by the full path name of the Over_LAZ file to be inserted, enclosed in double quotes. (Note that the F must be an uppercase F. It cannot be a lowercase f). If no path or drive is specified with the filename, the current default directory and/or drive are assumed. For example, %F"D:\OVERLAZ\IOMEMO.HP" will insert the file IOMEMO.HP, located in directory \OVERLAZ on drive D: and %F"DRAFT.HP" will insert the file DRAFT.HP located in the current default drive and directory. The remaining two items in the dialog box (Characters to display and Inches to account for) should be left blank. To keep things simple in the long run, it is a good idea to put all of your Over_LAZ .HP files in a single directory and use the full path name in the %F command. ^P! commands should be inserted on separate blank lines, preferably near the top of a page. More than one ^P! can appear on a single line, if combinations of overlays are used. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the ^P! command must be placed in either a header or footer dot command (.he, .h1, .h2, .h3, .fo, .f1, .f2, or .f3). For example, .h1^P!%F"D:\OVERLAZ\IOMEMO.HP" will place the overlay in the first line of a header. The file MEMO.WS contains the outline of a memo that uses the Over_LAZ process. Use this example as a guide for creating your own documents. 11 Over_LAZ HP Users' Guide ----------------------------------------------------------------- PC-WRITE PC-Write is the classic shareware word processing program. No special installation procedure is required to use Over_LAZ with PC-Write. Overlays are added using the 'include unprocessed file' dot command. Overlays can be inserted at any point in the document, but they cannot be included in headers and footers for printing on every page in a multi-page document. To print on every page, a separate command must be included on each page. An HP LaserJet compatible printer driver (.PDF file) must be selected for printing. To insert an Over_LAZ file into a PC-Write document, the .TI command is used. On a blank line, press <Alt>-G (hold down the ALT key, then press the G key. This is the standard prefix for PC-Write dot commands). Type the command .TI: followed by the path and filename of the Over_LAZ file to be included. For example, <Alt>-G.TI:D:\OVERLAZ\IOMEMO.HP will insert the IOMEMO.HP file located in D:\OVERLAZ into the current document. If the drive and/or path are not specified, PC-Write will assume the current default drive/path. For example, <Alt>-G.TI:DRAFT.HP will insert the file DRAFT.HP from the current default drive and directory. To keep things simple in the long run, it is a good idea to put all of your Over_LAZ .HP files in a single directory and use the full path name in the .TI command. .TI commands should be inserted on separate blank lines, preferably near the top of a page. More than one .TI can appear on a single page, if combinations of overlays are used, but each must be on a separate line. Commands inserted into the body of a document will only appear on that page. To insert an overlay on every page, the .TI command must be placed specifically on each page. Always check the locations of the commands after making any changes to the document to ensure that the command has not been pushed to a different page. The file MEMO.PCW contains the outline of a memo that uses the Over_LAZ process. Use this example as a guide for creating your own documents. 12 Over_LAZ HP Users' Guide ----------------------------------------------------------------- DATABASE PROGRAMS Over_LAZ files can be used with dBase III or later, PC-FOCUS and most other database programs. The overlay will appear only on the printed copy and will not be shown on the screen. For dBase, the simplest method is to use the RUN (or !) command to copy the file to the printer. This command can be used either from the dBase command prompt, or within a dBase program. For example, RUN COPY D:\OVERLAZ\DRAFT.HP LPT1: will copy the file DRAFT.HP directly to the printer. (The 'TYPE filename TO PRINTER' command cannot be used for this purpose because it will filter and distort the binary data in the Over_LAZ file). For PC-FOCUS, the equivalent command is: DOS COPY D:\OVERLAZ\DRAFT.HP LPT1: Other database programs use similar techniques to execute an external DOS command. When using the Over_LAZ technique with a database printout, the overlay should be printed before printing the data. If the overlay is required on each page of a multi page printout, it must be specifically copied to the printer for each page. More than one overlay may be used on a page, and different overlays can be used on each page of a multi page printout. 13 Over_LAZ HP Users' Guide ----------------------------------------------------------------- OTHER APPLICATIONS The Over_LAZ files may be used with other word processing programs and custom applications. If you find Over_LAZ compatible with other commercial or shareware applications, write to us with the details. In order to use Over_LAZ, the word processing program or other application must be able to embed the contents of a disk file, without changing or re-formatting, in the document when printing, or be able to copy a file to the printer before it prints its own output. This can be done either by chained printing (i.e. the ability to retrieve and print a disk file while in the midst of printing the document, but ONLY IF THE PROGRAM DOES NOT RE-FORMAT THE CHAINED FILE BEFORE PRINTING IT), or if the program supports it, direct downloading of the Over_LAZ file to the printer during the printing process. The procedure for chain printing and/or embedding printer commands varies greatly for different word processing programs. We suggest that you consult the appropriate sections of your software manual. Over_LAZ files can be printed from DOS batch files by adding a line similar to: COPY filename.HP LPT1: to the batch file. When using Over_LAZ with your own applications written in a high level language such as C or BASIC, you must read the Over_LAZ file from disk as a BINARY file and print it as a binary file. If you do not treat it as a binary file, some languages, such as BASIC will automatically add line feeds and carriage returns to various parts of the file with disastrous consequences (i.e. the Over_LAZ file will not print correctly). With most versions of Microsoft (and compatible) BASICS, the proceudre would be similar to: OPEN "LPT1:BIN" FOR OUTPUT AS #1 ' THE BIN IS VERY IMPORTANT WIDTH #1,255 ' TURNS OFF THE BASIC LINEWRAP OPEN "DRAFT.HP" FOR BINARY AS #2 ' FILE TO READ X$=INPUT$(LOF(2),2) ' READ FILE PRINT #1,X$; ' PRINT FILE CLOSE 1 ' CLOSE FILE AND PRINTER CLOSE 2 Note that for overlay files longer than the maximum BASIC string length (normally 32k bytes), you will have to read and print the file in smaller chunks. In addition, program line numbers may be required with some versions of BASIC. 14 Over_LAZ HP Users' Guide ----------------------------------------------------------------- USING Over_LAZ ON A NETWORK Local Area Networks (or LANs) are quite common in most business environments. Among other things, LANs let users share a few printers amongst many workstations. The network print server normally runs software which spools and queues print jobs, resets the printer and configures it for each print job. A Novell LAN has two basic printer modes: text and bytestream. In bytestream mode, all data received from a user is passed directly to the printer. In TEXT mode, the data is filtered first. The filtering process converts TAB characters (ASCII code 9) to a series of spaces. For straight text, this is normally OK. However, Over_LAZ contain bit-mapped graphic images. If the network printing software is configured for TEXT mode, the graphics may become scrambled by the well meaning print server which will convert any ASCII 9's to spaces. The scrambling effect will only occur if the graphics data happens to contain an ASCII 9. If you find that some of the Over_LAZ files are not printing correctly on your LAN, ask your LAN administrator to convert your default printing configuration from TEXT to BYTESTREAM mode. 15 Over_LAZ HP Users' Guide ----------------------------------------------------------------- TIPS AND HINTS For best results in using Over_LAZ, consider the following: o All overlays files are designed to work with standard 8-1/2" x 11" letter sized paper. The letterhead and rubber stamp type overlays will also work acceptably with metric A4 sized paper. The border overlays have been designed to work for letter, or legal in portrait or landscape mode, depending on the filename. o If possible, always insert the printer command file at the very beginning of a document or page. The location of where the overlay is printed on a page is predetermined in the printer command file itself and is NOT determined by where you insert the printer command into your document. For example, even if you insert a letterhead overlay in a footer command, the letterhead will still be printed at the top of the page in its correct location. However, if you insert the command in the middle of a paragraph or line, it may disturb the formatting of some wordprocessing programs during printing. o If you must include a printer command file in the middle of a page, always include at least two hard returns after it. Failure to do so may interfere with the formatting of the remainder of the paragraph which contains the command file. o If you wish an overlay to be repeated on each page of a multi page document, insert the printer command file at the beginning of a header or footer command, if your word processing program supports this. Otherwise, you will have to manually insert the command at the top of each page. o The letterhead overlays are designed to be used in portrait mode only (i.e. like a regular typed letter with the long edge of the paper along the side and the short edge across the top). A top margin of at least 1.25 inches is required in order to provide sufficient room at the top of the page to print the letterhead. o The rubber stamp overlays are designed to be used in portrait mode only. Using them in landscape mode will cause the image to be printed not centred on the page. o Separate border overlays are provided to be used in portrait or landscape mode for letter (8.5" x 11"), and legal (8.5" x 14") paper. Please make sure that you use the correct one for your page size and orientation. 16 Over_LAZ HP Users' Guide ----------------------------------------------------------------- o Blank letterheads (and other images) can be printed directly using the DOS copy command, such as: COPY IOMEMO.HP LPT1: Several images can be combined such as: COPY IOMEMO.HP/B+DRAFT.HP LPT1: However, when printing the images manually, you must use a manual page eject when you are done to actually receive the printed page. This is normally done by pressing the 'ONLINE' button of the printer, then the 'FORMFEED' button. Remember to press the 'ONLINE' button again when you have ejected the page so that the printer is once again ready to accept data. (The /B switch tells the COPY command to treat the files as BINARY and not text. This is only required when combining two or more files with the + option of the COPY command). New Additions to the Over_LAZ Collection We are constantly looking for new additions to the Over_LAZ collection. If you have any ideas that others might find useful, write to us at: Over_LAZ Herne Data Systems Ltd. PO Box 250 Tiverton, ON CANADA N0G 2T0 If we incorporate your idea in a future release, we will send you a free upgrade. 17 Over_LAZ HP Users' Guide ----------------------------------------------------------------- APPENDIX A: ENHANCEMENTS AND IMPROVEMENTS New Features of release 3: o Addition of menu macro for WP 5.x to simplify using Over_LAZ. o Support added for borders on legal sized paper (both portrait and landscape modes). o Wider range of borders added, including rounded, diagonal and notched corner styles. o Expanded documentation now includes instructions for using Over_LAZ with PC-Write, WordStar, and dBase. New Features of release 2c: o Two new Over_LAZ files added: COPY.HP and CIRC.HP New Features of release 2b: o Six new Over_LAZ files added: FINAL.HP, FINAL2.HP, FNOTE.HP, FNOTE2.HP, OVERD.HP and OVERD2.HP New Features of release 2a: o Six new Over_LAZ files added: FAX.HP, FAX2.HP, MEMO.HP, MEMO2.HP, QUOTE.HP, QUOTE2.HP New Features of release 2: o Updated documentation includes instructions for WP for Windows o More than a dozen new Over_LAZ added: SAMPLE, SPEC, PREL, PREL2, SALE, COMM, COMM2, THINGS, THINGS2, TODAY, TODAY2, ITIN, ITIN2, RUSH New Features of version 1.0 release A-1: o With release A, some Over_LAZ would cause the first line of a page to be printed incorrectly when an Over_LAZ file was used in a WordPerfect HEADER to print on every page. 18 Over_LAZ HP Users' Guide ----------------------------------------------------------------- FOOTERs were not affected by this problem. This has been corrected in release A-1 New Features of version 1.0 release A: o With the previous version, a page eject was performed after using a page border overlay. This has been corrected so that the page is no longer ejected prematurely and the page borders can be used just like any other overlay. 19